Once your collective grows, we recommend you to create a working group within your collective to work on the topic finance. There is a lot on their to do list: from defining and writing an expense policy to active fundraising.
The expense policy becomes quite important when the budget grows. Writing a first draft of a policy that fits the contex and the collective, refining it, getting feedback, experiment and changing it again. An expense policy is never really finished, and is as dynamic as the collective and its activities. Make sure you discuss following items when creating an expense policy:
the approval process of expenses (e.g. rotation of the administrator roles to mitigate for power)
an overview of what can be expensed
what amount can be spent
strategy for spending money over time
budgetting of future events
important decisions like paying people living expenses for their contributions
See for example the expense policy of XR Belgium
It's difficult for existing foundations, family offices and other donors to make financial contributions to the various movements/collectives working on climate and climate justice. All For Climate provides the legal entitiy that is needed to apply for bigger funds. Please contact us if your collective needs help with this. We can help you with the paperwork and can review applications if needed.
We are currently working on a pilot project in the UK to enable foundations to create a pot of money to cover printing expenses for local groups for the climate. That way activists can quickly get funding by simply filing their expenses with a proof that it was used for the intended purpose. It's magic 💫
More info on Ad Hoc Funding (UK only for now)